Terms of Service

Privacy Policy

High School Alliance of Future Physicians (HSAFP)
Privacy Policy

Last Updated: July 1, 2024

Welcome to the High School Alliance of Future Physicians (“HSAFP,” “we,” “us,” or “our”). We take your privacy seriously and want you to understand how we collect, use, and safeguard your personal information. This Privacy Policy applies to our website, registration forms, and any other services offered by HSAFP, a Massachusetts Limited Liability Company.

Please read this Privacy Policy carefully. By accessing or using our services—including registering for an HSAFP club, event, or program—you agree to the terms of this Privacy Policy. If you do not agree with any portion of this Privacy Policy, please do not use our services.

1. Legal Compliance and Governing Law
   Massachusetts LLC: HSAFP is a Limited Liability Company registered in the Commonwealth of Massachusetts, United States.
   Applicable Laws: We comply with the relevant laws and regulations of Massachusetts and the United States, as well as, where applicable, international laws such as the General Data Protection Regulation (GDPR) for European Economic Area (EEA) residents and the California Consumer Privacy Act (CCPA) for California residents.
   Age Requirement and Minors: Our programs are designed for high school students, typically under the age of 18. By registering, students (and their parents/guardians, where required by law) acknowledge and consent to this Policy. For students under the age of 13, we require parental or guardian consent in accordance with the Children’s Online Privacy Protection Act (COPPA) and other relevant laws.
2. Information We Collect
   We may collect and process the following types of personal information:

Contact Information

Name
Email address
Phone number
Mailing address
Profile Information

Social media profile(s) (e.g., links to Instagram, Facebook, LinkedIn)
School name, grade level, and related academic information
Demographic Information

Date of birth (to verify eligibility)
Location data (e.g., city, state, or region)
Payment Information (if applicable)

Certain paid programs or activities may require us to collect billing or payment details (e.g., credit card information). Such details will be collected only if and when payment is required for participation in an HSAFP activity.
Technical and Usage Information

IP address, browser type, operating system
Cookies and similar tracking technologies (e.g., Google Analytics, Meta Pixel)
Other Information You Provide

Any additional details you choose to share when contacting us, filling out forms, or otherwise interacting with us.

3. How We Collect Your Information
   We collect and receive information about you in various ways, including:

Directly from You: When you fill out a registration form, sign up for a club or event, or otherwise submit personal information.
Automatically: Through cookies, pixels, and similar technologies when you interact with our website.
From Public Sources: Where permitted by law, we may receive information from publicly available databases or social media platforms if you make that information publicly accessible.

4. How We Use Your Information
   We collect and use your personal information for the following purposes:

To Provide Our Services

Registering you for HSAFP clubs, events, and programs
Organizing and managing student-led initiatives, workshops, or conferences
Communication

Sending confirmations and important updates related to HSAFP events or programs
Communicating with you about relevant opportunities from our partners
Addressing your inquiries, requests, or complaints
Marketing and Promotional Communications

With your consent, we may send you newsletters, announcements, or promotional materials regarding HSAFP and our select partners.
By registering for an HSAFP program, you agree to receive relevant communications from HSAFP and our partners that are pertinent to your educational and career development interests.
Analytics and Improvements

Using tools like Google Analytics, Meta Pixel, or similar platforms to measure how you interact with our services, improve user experience, and refine our programs and website functionality.
Processing Payments (if applicable)

Handling transaction details when you pay for any fee-based HSAFP programs or services.
Testimonials or Feedback

With your permission, we may use your feedback or testimonials on our website or promotional materials.
Legal and Administrative Purposes

Enforcing our Terms & Conditions and other policies
Complying with applicable laws, regulations, and legal processes
Other Purposes with Consent

If we want to use your information for any other purpose not covered in this Policy, we will ask for your explicit consent.

5. Sharing and Disclosure of Your Information
   We may share your personal information in the following scenarios:

Service Providers and Partners

We may share your data with trusted service providers (e.g., event organizers, digital marketing services, payment processors) to facilitate the delivery of our services.
We may share your data with select HSAFP partners when it is relevant to your academic or career interests (e.g., college readiness programs, scholarship providers).
Ad Services, Sponsors, and Marketing Agencies

We may work with advertising or marketing agencies to deliver targeted campaigns. Your personal data will only be shared if and to the extent necessary for those agencies to provide their services.
Analytics and Data Processing

We use analytics providers (such as Google Analytics or Meta Pixel) to help us understand user behavior and improve our services.
Legal Requirements

We may disclose your information to respond to subpoenas, court orders, legal processes, or to establish or exercise our legal rights or defend against legal claims.
Business Transactions

In the event of a merger, acquisition, reorganization, or sale of assets, your information may be transferred as part of that transaction.
Consent

We will share your information if you have provided explicit consent for us to do so for a specific purpose.
We require any third parties receiving personal information from us to use it solely for the purpose for which it was transferred and to keep it only as long as is necessary to fulfill that purpose. We do not sell your personal information to third parties.

6. Retention of Your Information
   We retain your personal data only for as long as necessary to fulfill the purposes outlined in this Privacy Policy or to comply with legal, accounting, or reporting requirements. Generally, we may retain your personal information for up to two (2) years after an account or membership becomes inactive. However, certain data may need to be kept for longer periods for legal, regulatory, or fraud-prevention purposes. Any anonymous or aggregate data, which cannot be used to identify you, may be retained indefinitely.
7. Your Rights (Including CCPA and GDPR)
   Depending on the law that applies (e.g., CCPA, GDPR), you may have certain rights regarding your personal data:

Access and Portability

You may request information about the categories and specific pieces of personal data we have collected about you.
Where applicable, you may request a copy of your data in a portable format.
Deletion and Correction

You have the right to request deletion of your personal information, subject to certain exemptions.
You may also request correction of inaccurate or incomplete data.
Withdrawal of Consent

Where we rely on your consent, you may withdraw that consent at any time. However, withdrawing consent may limit your ability to access certain services.
Non-Discrimination

We will not discriminate against you for exercising any of your rights under applicable privacy laws.
Right to Lodge a Complaint

You have the right to lodge a complaint with a statutory authority in your jurisdiction if you believe your data has been processed unlawfully.
Please direct any requests or questions regarding these rights to support@hsafp.org.

8. Children’s Privacy
   Students Under 18: Our primary audience includes minors under the age of 18. By registering for an HSAFP program or club, the student and/or the parent or legal guardian consents to the data practices described in this Policy.
   Under 13: We do not knowingly collect personal information from children under 13 without parental or guardian consent. If you believe we have inadvertently collected such information, please contact us at support@hsafp.org so we can take prompt action to delete it.
   In all cases, the parent or guardian is primarily responsible for ensuring the authenticity of the information provided by or about the minor.
9. Security Measures
   We use reasonable administrative, technical, and physical safeguards to protect your personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, or destruction. However, no method of data transmission or storage can be guaranteed to be 100% secure. You transmit information to us at your own risk.
10. International Data Transfers
    Your information may be transferred to and maintained on servers located outside your state, province, or country, including in the United States. If you are visiting from the EEA or other regions with laws governing data collection and use, please note that we may transfer your personal data to countries where data protection laws may differ from those of your jurisdiction. In such cases, we take steps to ensure adequate protection for your information in accordance with applicable data protection laws.
11. Cookies and Other Tracking Technologies
    We use cookies, pixels, and similar technologies to collect information about how you interact with our services. This helps us improve user experience, analyze trends, and administer our website.

Cookie Policy: For more detailed information about how we use cookies and your choices in relation to these tracking technologies, please refer to our separate Cookie Policy (if available) or contact us at support@hsafp.org.

12. Third-Party Links and External Sites
    Our services may contain links to websites operated by third parties. We are not responsible for the content, privacy policies, or practices of any linked third-party sites or services. We encourage you to review the privacy policies of every website you visit. Your interactions with these third parties are governed by their own policies and not by ours.
13. Your Choices and Opt-Out Options
    Email Communications

You can opt out of marketing or promotional emails by clicking the “unsubscribe” link at the bottom of such emails.
You cannot opt out of essential operational emails (e.g., account or registration confirmations).
Analytics

Many analytics services allow you to opt out of data collection (e.g., Google Analytics Opt-Out).
Partner Communications

By registering for an HSAFP program, you agree to receive relevant communications from our partners. If you wish to opt out, please email us at support@hsafp.org.
Consent Withdrawal

If you withdraw your consent to certain data-processing activities, you may not be able to access or use certain services for which your information was required.

14. Arbitration and Dispute Resolution
    All disputes, claims, or legal actions arising out of or relating to this Privacy Policy or your use of our services shall be exclusively resolved through binding arbitration in the Commonwealth of Massachusetts, United States, in accordance with the rules of the American Arbitration Association. You expressly consent to jurisdiction in Massachusetts and waive any objection to such jurisdiction or venue.
15. Changes to This Privacy Policy
    We reserve the right to update or modify this Privacy Policy at any time. If we make material changes, we will notify you by posting a prominent notice on our website or sending an email to the address you have provided. The revised Policy will take effect after the period stated in that notice (or otherwise in accordance with applicable law). Your continued use of our services after any such modifications constitutes your acceptance of the updated Privacy Policy. We recommend you review this page periodically.
16. Grievance / Data Protection Officer
    If you have any concerns or questions about this Privacy Policy or our data practices, you may contact our Grievance Officer (or Data Protection Officer) at:

High School Alliance of Future Physicians
1660 Soldiers Field Rd
Brighton, MA 02421
Email: support@hsafp.org
We will address your concerns in accordance with applicable law.

17. Contact Us
    If you have any questions, concerns, or requests regarding this Privacy Policy or our data practices, please contact us:

Email: support@hsafp.org
Mail: High School Alliance of Future Physicians
1660 Soldiers Field Rd
Brighton, MA 02135
Phone: 888-888-8888 (If relevant or once available)
To request a copy of this Privacy Policy or to request the deletion or modification of your data, please email support@hsafp.org.

By registering for an HSAFP club or event, you acknowledge that you have read, understood, and agree to be bound by this Privacy Policy. If you do not agree, please refrain from using our services.

Thank you for choosing the High School Alliance of Future Physicians. We are committed to protecting your privacy and helping you on your journey in the medical field.